HEALTH RECORDS DEPARTMENT

MISSION:
1. To provide qualitative, efficient and accessible Health Information Service for patient    care.
2. To provide training and teaching services more effectively
3. Establish an enlarged database for Health-care planning and research.
The department is structure into the following units and services rendered includes the following but not limited to:
1. Outpatient Clinics:
    Research and registration of patients Completion of attendance statistics
2. Appointment Unit:
Future appointment
3. Registry: 
Filling of index cards into master index
Arrangement of discharged patient's case notes
Documentation into admission, discharge and death registers
4. Codina:
Daily entry of diseases summary
Coding and indexing of diagnostic diseases Medical report processing
Maintenance of diagnostic and operation cards.
5. Statistics:
Daily entry of diseases summary
 Coding and indexing of diagnostic diseases,
 Medical report processing
 Maintenance of diagnostic and operation cards          
6. Clinic Preparation:
Filling of laboratory into the patients case note
Attending to patient on laboratory request or result into
Filling of laboratory into consultant’s file

7. Accident Emergency Unit:
Reception and Registration of A & E patients
Daily entry of diseases summary
Maintenances of diagnostic and operation cards
Medical report processing
8. Library
Filling and Retrieval of case notes of patients for clinic appointment
Returning of case note into the library after the clinic section
 Retrieval case note on admission purposes
Retrieval of case notes for Research.

GOAL VALUES
1. Improve patient management through timely, complete and accurate information.
2. Provide coding services that identifies data component e.g. diagnosis, operation,
3. Stimulate more efficient documentation of hospital services.
4. Design information system that collate, store and retrieve data.
5. Offer decision opportunities-graphically expressing series of conditions e.g. patient attendance, births, operations etc.
Other professional services offered includes
1. Health information Management
2. Health Care Information privacy and security
3. Clinical coding using clinical terminology and vocabularies
e-HIM and electronic Record and Data management .
4. Medical documentation and organizational management
5. Quality Data and Data contents e.g.
*         Available beds
*         Admissions * Discharges
*         Deaths
*         % occupancy
*         Average length of stay
*         Turnover interval and patient days among others. ';'
Data Reporting
From local authorities, state and onward transmission of Federal Government
*              In-out patients analysis activities
*              Deliveries (maternal and child) data
*              Emergency reports
*              Operation data (minor, intermediate and major)